[Cash-outreach-engagement-circle] catering for booking

[Herta Gatter]

Hi Abby,

Thanks, I think let’s just go with this. It’s good it’s coming in an urn. And we can bring some extra bits ourselves.

Thanks,

Herta


Herta Gatter

Outreach and Engagement Circle
Community Assets for Society and Housing
ldn.cash <http://ldn.cash/>
@ldncash




> On 26 Jun 2023, at 19:02, Abigail Hammond via Cash-outreach-engagement-circle <cash-outreach-engagement-circle at email-lists.org> wrote:
> 
> Hi ,
> So other than being able to serve ourselves there is no real change in the catering offer.
> I suggest we just go with it, get our icing, bring some more cup cakes/ boxes of juice and paper cups. 
> I will ask if we can have jugs of tap water too. I’ll ask if tea ‘urn’ by which I guess they mean thermal jug, can be refilled with hot water and we can take extra tea bags. 
> What do you reckon? Please let me know asap as will do booking form tomorrow.
> Best,
> Abby
> 
> Sent from my iPhone
> 
> Begin forwarded message:
> 
>> From: Hires <hires at thealbany.org.uk <mailto:hires at thealbany.org.uk>>
>> Date: 26 June 2023 at 10:00:20 BST
>> To: Abigail Hammond | CASH <abigail.h at ldn.cash <mailto:abigail.h at ldn.cash>>
>> Subject: RE: catering for booking
>> 
>> 
>> Dear Abigail,
>>  
>> Thank you for your reply and for explaining a little further what you’re looking for. I’m happy to let you know that our catering tea/coffee is always served in urns and we will provide you with mugs alongside it so that your attendees will be able to serve themselves as and when they drop in. If you could just let us know what time you’d like your catering delivered that would be very helpful.
>>  
>> The cake that is included in this menu item is also portioned into single servings, and you’d of course be welcome to cut this smaller yourselves if you wished. We should be able to provide vegan options with no problem and I will confirm this with Connie. I hope this clarifies things for you and that it meets your needs!
>>  
>> If this order of 30 servings of tea/coffee/cake (which will be served in urns) works for you and if you’d like to proceed with booking your room please fill out our online booking request form here: https://www.thealbany.org.uk/hires-booking-form/ (please make sure that every field is filled in, even if the answer is just no or n/a. You should receive a confirmation email once the form has been successfully submitted). Once you’ve filled in this form I will be able to book the space for you and your catering order and send you a reservation letter and invoice.
>>  
>> Again, please do let me know if you have any questions,
>>  
>> All the best,
>>  
>> Grace
>>  
>> Grace Cline
>> Creative Workspace Coordinator
>> Pronouns: she/her
>>  
>> The Albany & Deptford Lounge | Douglas Way, London, SE8 4AG | www.thealbany.org.uk <http://www.thealbany.org.uk/>  www.deptfordlounge.org.uk <x-msg://25/www.deptfordlounge.org.uk> 
>>  
>> From: Abigail Hammond | CASH <abigail.h at ldn.cash <mailto:abigail.h at ldn.cash>> 
>> Sent: 25 June 2023 22:58
>> To: Hires <hires at thealbany.org.uk <mailto:hires at thealbany.org.uk>>
>> Cc: Connie Price <connie.price at thealbany.org.uk <mailto:connie.price at thealbany.org.uk>>
>> Subject: RE: catering for booking
>>  
>> Dear Grace
>> 
>> Thank you for your reply. 
>> 
>> Please will you ask Connie to consider swapping the 30 tea/coffees to an urn along side the cake? I understand from cafe staff that the provision of an urn is quite standard for events.
>> 
>> We don't need bespoke catering, just a slight adjustment. Our event is a 3 hour drop in with hourly presentations to 20 people at time, so you can see that 30 cafe drinks just doesn't work for us. We are happy to have as much cake (some vegan?) as makes up to the £150 and can cut in to small portions ourselves. We can even bring our own teabags and instant coffee as long as we can have an urn or jugs of hot water. 
>> 
>> Please do let us know, we are a small community group and are having to fund raise to cover the costs for the event. We can't stretch to £100 clearance fee and provide refreshments as well. I am sure you will appreciate that a slight adjustment to the catering offer will not be of any disadvantage to the Albany, but will make a huge difference to us and our special event.
>> 
>> Many thanks,
>> 
>> Abigail
>> 
>> On Thursday, June 22, 2023 10:55 BST, Hires <hires at thealbany.org.uk <mailto:hires at thealbany.org.uk>> wrote:
>>  
>>  
>> Dear Abigail,
>>  
>> Thank you for your email and for following up on this. Please accept our apologies as your emails were sent into Connie’s junk email folder. I have had a conversation with Connie about your booking and we’re not able to offer bespoke catering. There are a few options going forward which I hope could work for you:
>>  
>> The first option is to book a catering order as advertised on our menu (attached). As you may already know, on Saturdays we have a £150 minimum catering spend. As an example, with this budget you could order 30 servings of our tea/coffee with cake option for £150.
>>  
>> Another option, if the first isn’t suitable, would be to provide your own snacks/food for your booking. For this we charge a cleaning/buyout fee of £100+VAT. If this is of interest to you please be aware that we don’t allow any hot food in our rooms and so any snacks/food would need to be cold.
>>  
>> I hope one of these options could work for your needs; please do let us know,
>>  
>> All the best,
>>  
>> Grace
>>  
>> Grace Cline
>> Creative Workspace Coordinator
>> Pronouns: she/her
>>  
>> The Albany & Deptford Lounge | Douglas Way, London, SE8 4AG | www.thealbany.org.uk <http://www.thealbany.org.uk/>  www.deptfordlounge.org.uk <x-msg://25/www.deptfordlounge.org.uk> 
>>  
>> From: Abigail Hammond | CASH <abigail.h at ldn.cash <mailto:abigail.h at ldn.cash>>
>> Sent: 21 June 2023 21:45
>> To: Hires <hires at thealbany.org.uk <mailto:hires at thealbany.org.uk>>; Connie Price <connie.price at thealbany.org.uk <mailto:connie.price at thealbany.org.uk>>
>> Subject: catering for booking
>>  
>> Hi Kate
>> 
>> We have a booking for the Orange Room on Saturday 8th July and are trying to discuss the catering with Connie Price but not gettng any replies to my emails. Would you be able to contact her and gently ask her to get in touch as time is flying by?
>> 
>> Many thanks,
>> 
>> Abigail
>> The Albany is the trading name of The Deptford Fund and The Albany 2001 Company (England 4333098). Registered charity (1112521). The registered office is at Douglas Way. Deptford. London. SE8 4AG. This email message is intended only for the addressee(s) and contains information that may be confidential and/or copyright. If you are not the intended recipient please notify the sender by reply email and immediately delete this email. Use, disclosure or reproduction of this email by anyone other than the intended recipient(s) is strictly prohibited. No representation is made that this email or any attachments are free of viruses.
>> 
>>  
>> The Albany is the trading name of The Deptford Fund and The Albany 2001 Company (England 4333098). Registered charity (1112521). The registered office is at Douglas Way. Deptford. London. SE8 4AG. This email message is intended only for the addressee(s) and contains information that may be confidential and/or copyright. If you are not the intended recipient please notify the sender by reply email and immediately delete this email. Use, disclosure or reproduction of this email by anyone other than the intended recipient(s) is strictly prohibited. No representation is made that this email or any attachments are free of viruses.
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